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12–9 months out

Decisions that control everything else

• Set the date (check church/ceremony availability first if you want one)who: ______ · by: ______
• Agree the maximum budget — the ceiling, not the targetwho: ______ · by: ______
• Draft the guest count (invited vs. realistically expected)who: ______ · by: ______
• Start the padrinos conversation with familywho: ______ · by: ______
• Tour and shortlist venues; ask what each package includes and excludeswho: ______ · by: ______
• Book the venue and ceremonywho: ______ · by: ______
• Book photography / videowho: ______ · by: ______
• Book music (DJ or band)who: ______ · by: ______
• Start the dress search — note alteration lead timeswho: ______ · by: ______

8–6 months out

Lock the people and the look

• Invite damas and chambelanes; confirm the commitment, not just the yeswho: ______ · by: ______
• Choose the chambelán de honorwho: ______ · by: ______
• Book the choreographer for the vals and baile sorpresawho: ______ · by: ______
• Order the dress; schedule fittingswho: ______ · by: ______
• Decide court attire and who pays for itwho: ______ · by: ______
• Book catering if separate from the venue — compare all-in totalswho: ______ · by: ______
• Order invitations (or set up digital ones)who: ______ · by: ______
• Confirm each padrino pledge in writing: item, value, due datewho: ______ · by: ______

5–3 months out

Details and confirmations

• Send invitations; start tracking RSVPswho: ______ · by: ______
• Weekly court practices begin (8–12 weeks out)who: ______ · by: ______
• Order the cake — confirm servings, delivery and setupwho: ______ · by: ______
• Book hair and makeup; schedule a trialwho: ______ · by: ______
• Choose ceremony items (biblia, rosario, corona, última muñeca…)who: ______ · by: ______
• Plan centerpieces, décor and recuerdoswho: ______ · by: ______
• Arrange transport (limo or family cars)who: ______ · by: ______
• Review the budget: deposits paid, balances and due dateswho: ______ · by: ______

8 weeks → the day after

Run the final stretch by owner

• Final dress fitting; break in the shoeswho: ______ · by: ______
• Full court run-through — in shoes, ideally at the venuewho: ______ · by: ______
• Final guest count to caterer and venuewho: ______ · by: ______
• Confirm arrival times with every vendor, in writingwho: ______ · by: ______
• Build the day-of timeline; give every task one ownerwho: ______ · by: ______
• Pack an emergency kit (sewing, tape, pain relief, snacks)who: ______ · by: ______
• Pay final balances; bring receipts on the daywho: ______ · by: ______
• Day after: return rentals, send thank-yous to padrinos and courtwho: ______ · by: ______

Padrinos & Madrinas Tracker

Confirmed pledges only — item, value, due date, received. An assumed pledge is not a pledge.

Budget & Quote Tracker

Compare all-in totals, not deposits. Ask every vendor what tax, service and fees are not included.

Vendor Contacts & Event-Day Owners