Free guest-count tool

Know the headcount before it controls the budget.

Estimate attendance, court seats, and tables. Then keep individual names and RSVP status in one list.

Expected guests128

People with court142

Tables to plan15

Invitation buffer8

Track status, not only names

Household and plus-one
Invitation sent
RSVP status
Meal or accessibility note
Table assignment
Court role and fitting status

Separate invited from expected

The venue needs a working headcount before every RSVP arrives. Keep invited, confirmed, declined, and pending counts visible, then update the catering number by its deadline.

Use the headcount in your budget →

Printable template

Guest and RSVP checklist

Type into the table before printing. Names stay on this page and are not sent to Quinara.

Household or guest	People	Invitation	RSVP	Table / notes